Workplace etiquette refers to proper behaviours that make work environments polite, respectful, and pleasant places to be.
Companies create specific office etiquette rules and business codes of conduct that they expect their employees to follow.
While workplace etiquette varies from office to office, comprehending basic office etiquette practices helps things run smoothly.
With more staff resuming office post-Covid, workplace etiquette will reduce stress and conflicts among employees and ultimately improve productivity.
Workplace etiquette creates a better company culture. Although we can refer to office etiquette rules as basic manners, some employees still need to be reminded of the office etiquette dos and don’ts.
5 Office Etiquette Rules
● Recognize Personal Space
We all cherish personal spaces. Personal space is the distance we choose to keep while relating to others.
Therefore, we are likely to feel uncomfortable when someone talks so close to our face or ears or when they follow us too closely.
When people invade our personal space, we get uncomfortable. Some people may experience anxiety, sweating, or even downright anger.
Office rules should be well explained with new joiners in a handbook. It should cover everything from inappropriate contact initiation outside the workplace or on social media, workplace romance, professional interactions, working with different personalities, and being culturally respectful.
● Dress Appropriately
Maintaining a professional appearance can earn you respect at your place of work. What you wear, how you communicate, and body language can significantly impact how others view you.
Dress professionally in clothes and accessories designed for a professional workplace. Professional outfits are modest, free of images and graphics, clean, and free of rips, stains, or holes.
● Be Clean
Being clean will create a healthy environment for other employees and help the company become more productive and efficient.
A messy workplace characterised by cluttered desks, leftover food, or waste papers can lead to misplacement of documents, increased stress, and heightened levels of self-consciousness that can distract focus.
Basic office etiquette rules dictate a clean work environment for better productivity.
● Keep Chatter to a Minimum
Socialising with your co-workers can boost productivity and teamwork. However, it can turn out to be a distraction if not moderated. Gossip ruins reputation and creates a toxic work environment.
We can all agree that negative gossip can fuel negativity, cause tension, or even result in abuse. Keeping chatter to a minimum can increase productivity, morale, and even discipline.
● Be Polite in All Communication
Being polite fosters positive interpersonal communications at work. Being polite also means understanding the conditions of others, being aware of other people’s feelings, and displaying empathy.
When people notice politeness, they respond in kind allowing your message to be delivered and responded to in ways you want.
Communicating politely can turn around challenging situations and build strong relationships at work.
Work has changed over the Covid-19 pandemic period. However, that does not mean that employees should forget office etiquette dos and don’ts.
As we slowly get back to working on-site, let’s remember that office etiquette rules are about respecting others, leading to teamwork, and better communication.